Use case · AI Studio
Finance & controlling
Consolidated closings, automatic payment reconciliation and early liquidity warnings, at the push of a button.
01 · The brief
Handling recurring finance work reliably.
A large share of the work in finance and controlling is recurring: checking invoices, matching payments, copying figures from several systems into one report, maintaining master data. These tasks are necessary, but they tie up time that would have more effect elsewhere.
What makes it harder: the relevant data is rarely in one place. ERP, bank, incoming invoices and spreadsheets sit next to each other rather than working together.
The brief: an agent team that takes over the recurring routines, connects the data sources and frees the team up for analysis and steering.
02 · What the team does
What the team handles in our own operations today.
Payment reconciliation
Payment providers and bank against the target data from invoices and subscriptions, continuously instead of at month end. Discrepancies and duplicates are flagged, never silently corrected.
Balances and liquidity
Live balances per currency and account, cash-flow preview and early warning of bottlenecks or unusual foreign-currency exposure.
Closings and consolidation
Consolidated reporting across several entities, including intercompany reconciliation and a variance report from the accounting export.
Preparation for accounting and tax advisers
Credit-card statements as import files, collective invoices, filings with deadlines, checks for open items, double payments and anomalies.
03 · How it works
How the agents work.
Connected to the existing systems, no change of system, no migration project.
Step 01
Consolidate
Receipts, bank statements, ERP data and spreadsheets are read from the existing sources.
Step 02
Reconcile
Payments are matched to invoices; discrepancies and duplicates are flagged.
Step 03
Report
Analyses and closings are produced automatically, consolidated and traceable.
Step 04
Warn
Liquidity bottlenecks, unusual items and deadlines are reported early rather than discovered late.
Set this process up in your company? Request a conversation →
04 · The outcome
What changes.
The effort for the recurring tasks drops noticeably, the time gained goes into analysis, steering and developing the team.
Because the evaluation runs continuously rather than monthly, deviations surface earlier. Anomalies reach the people responsible while something can still be changed.
- Reports at the push of a button instead of assembled at month end.
- Payment reconciliation runs in the background; discrepancies are reported.
- Early warning on liquidity and deadlines, before things get tight.
- The team maintains changes itself, no ticket, no waiting cycle.
05 · Systems and access levels
Systems and access levels.
Example set-up. Your own system takes each place; product names do not matter.
| System | Used for | Access level |
|---|---|---|
| Accounting system | Bookings, accounts, balances, exports | read only |
| ERP / invoicing | Invoices, orders, master data | read only |
| Bank and payment providers | Account transactions, payouts, fees | read only |
| Spreadsheets and file storage | Budgets, plans, receipts | read · store import files and reports |
| Reports / messenger | Closings, reconciliations, warnings | send only in approved channels, otherwise draft |
06 · Limits
Where the limits are.
The agent does not post entries and does not trigger payments. It prepares, reconciles and reports; bookings, payment runs and approvals stay with your team.
The business logic comes from you: chart of accounts, entities and special cases are recorded as rules during the pilot and apply to every run from then on.
The team does not replace tax advice. It delivers the preparation that lets your tax adviser work faster.
Frequently asked
Frequently asked questions about this use case.
Does this replace our accounting software?
No. The team reads from your accounting system, ERP and bank data and prepares reconciliations and reports. Bookings continue to be made in your system.
Can the agent trigger payments?
No. Payment runs, approvals and bookings stay with people. The agent prepares, flags discrepancies and makes proposals.
How quickly is the first benefit visible?
Payment reconciliation or a consolidated report is usually the scope of the fixed-price pilot and in use after two to four weeks.
More use cases
Related use cases.
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The engineering team that reads along: monitoring, root-cause analysis down to the line of code and hand-over-ready tickets in your ticket system.
Does this sound familiar?
In a first conversation we look at your processes together and sketch out where an agent team would make the biggest difference. Free of charge and without obligation.